To Err Is Human…..
Neal was working as an accountant in a private limited company. Last week, he was entrusted with the job of filing the service tax returns. He duly collected the particulars, diligently went through the Service Tax Return form that he needed to fill and proceeded to carefully fill the same. After filling the form, he generated the XML file and proceeded to upload the same. To his horror, Neal found that his return had been rejected after the upload. He didn’t know what to do and try as he may he was not able to find out where he gone wrong. He sought help from the chief accountant who pointed out that he had entered the Service Tax Registration number incorrectly. Neal thanked his superior for his timely help, rectified the same and successfully uploaded the return.
Post filing of the return, he again approached the chief accountant and asked him to explain other possible reasons due to which the return would get rejected. In reply to this, the chief accountant stated that there is a wide gamut of possible errors. So he explained just 5 – 10 of the most common errors and went on to elaborate the same.
- The return type has been selected Incorrectly, i.e. Return type has been selected as Revised when in fact it was the original return being filed.
- The Financial Year selected in the screen “Upload ST-3 Return” is different from the Financial year mentioned in the XML file. (eg) Financial Year as per Upload Screen is 2013-14 and that as per the XML is 2015-16.
- The Period of Return selected in the screen “Upload ST-3 Return” is different from the Financial year mentioned in the XML file. (eg) The Period of Return as per Upload Screen is ‘Apr-Sep’ and that as per XML is ‘Oct-Mar’.
- Any other mismatch between the data entered in the screen “Upload ST-3 Return” and that as per the XML.
- In Serial Number A8, the constitution of the assessee is selected incorrectly. (eg) Constitution of Assessee has been selected as ‘Individual’ instead of ‘Company’.
- The category of the assessee is selected incorrectly. (eg) Category has been selected as ‘Service Receiver’ instead of ‘Service Provider’.
- The rate of service tax /education cess/secondary and higher education cess has been entered incorrectly. (eg) Rate of service tax is entered as 4 percent instead of 14 percent
- Use of special characters like ‘&’, ‘#’, etc. while entering the data.
- The amount entered in the section pertaining to challan details is greater than the actual amount deposited.
“Oh! There are so many possible errors!” exclaimed Neal. Then he thanked his superior for explaining to him some of the most common errors and went back to his work while making a vow not to commit any of these errors while filing his next return.